Email Migration to Office 365

Network Security

Email Migration to Office 365

What is Microsoft Office 365?

Microsoft Office 365 is a cloud-based suite, that offers a comprehensive and diverse package of applications that can be advantageous to businesses of all scopes and sizes.

The Microsoft office suite was traditionally a group of applications that could be downloaded and run locally on an end user device. Applications could be purchased separately and then would need to be installed on every machine where they would be used. The number of computers the application was installed on, would incur additional costs.

Now, with office 365 available, the suite comes with a variety of tools and applications that is easily shared amongst a large number of users. It is an ideal solution for businesses, both large and small.

How does Office 365 Work?

Businesses that use the Microsoft Office 365 suite have access to useful applications, like:

  • Word – for content creation and word processing
  • Excel – for spreadsheets, complex calculations, and macro functions
  • PowerPoint – for creating and delivering interactive presentations
  • Outlook – for email and calendar management
  • Access – for database management
  • OneNote – for recording important notes and information
  • Publisher – for page layout and design
  • Teams – communication platform for video meetings and chat
  • OneDrive – file sharing application
  • Skype for Business – communication platform for business meetings with enhanced features

This versatile package is a cloud-based solution for a wide variety of business needs. Security concerns have many businesses and organizations still a bit weary about making the shift to the cloud, but the extensive tools and benefits offered with Office 365 are not likely to be found anywhere else. Plus, all data stored on the cloud is encrypted to provide optimal security.

Benefits of Migration to Office 365

There are an assortment of benefits and perks to migrating over to Office 365 for your business.

Some of the most noticeable advantages, include:

  • Easy integration with existing tools
  • Updates to old infrastructure
  • Can be access with almost device, any location
  • Flexibility
  • Data security
  • New tools
  • Cloud based solutions require less maintenance

Smooth Integration

One of the advantages of migrating to Office 365 is that it can be seamlessly integrated with the tools you are already using. 

For example, many businesses use Microsoft Outlook as their email management application. When migrating to Office 365, these tools will still work, but the data will now be stored in the cloud. 

This means less burden on local machines, and updates are installed automatically instead of having to do it manually every time.

Updates to Existing Infrastructure

In addition to receiving automatic updates for new tools and features, aging infrastructure can also receive a boost with a migration to Office 365.

For example, it can cut down on the number of servers needed to run your business operations. It can also facilitate the move to virtual servers, if you have not already done so.

It can also make collaboration for group projects and communication amongst employees more convenient and effective.

Enhanced Access

All it takes is an internet connection to access Microsoft office suite from basically any location, on an array of devices, such as PCs, Macs, iPads, android tablets, iPhones, and android smartphones.

With more companies offering remote work opportunities for their employees, office 365 is a perfect solution for working outside the office.


Office 365 is flexible and versatile in its functions, as well as the ability to scale it in accordance with your business needs.

Additional users can easily be added to the subscription, without the need to implement more servers and other equipment to the network. 

This means as your business grows, your overhead costs do not.

Data Security

This has been a major point of concern for many business owners hesitant to migrate to the cloud.

You will have the ability to manage your own file security settings and access permissions, including who has the authorization to edit data.

Office 365 offers advanced data encryption and thorough backup services so none of your important data is compromised or lost. 

New Tools 

Microsoft Office 365 offers new tools and applications that are currently not available with other productivity suites, or earlier versions of Microsoft Office.

For example, OneDrive provides an excellent file sharing service. Large files can easily be copied from a local computer, placed on OneDrive and shared with anyone you would like to have access.

Less Maintenance

Microsoft Office 365 guarantees 99.9% uptime, so you don’t have to worry about the services being unavailable.

For any issues you experience with your Office 365 suite, there is 24 hour customer support available, either by email, instant messaging, or phone.